Chloe Holt

End to end event management

Supplier selection and negotiation

Budget management and oversight

On site support

On site lead

● Manage and oversee the operational delivery of a number of small- and large-scale events including conferences, exhibitions and gala dinners

● Manage multi-currency event operation budgets of up to £1million, future planning & forecasting in line with budget expectations and report to Operations Director/MD during maternity cover

● Work across a variety of portfolios planning and managing multiple event/projects at the same time

● Supplier sourcing, contract negotiation and management of relationships with venues and key contractors.

● Direct line management of 2.

● Knowledge and understanding of venue contract and terms and conditions terminology.

● Liaise with the event team including production, marketing, sales and finance to ensure maximum awareness of all event elements.

● Production and timely communication of correct and detailed technical information for exhibitors, including producing an exhibitor manual/zone.

● Ensure delivery and fulfilment of all sponsorship and exhibitor packages as sold by the sales team including stands, branding, branded items, features etc.

● Design and manage floorplans using EFD.

● Manage the tender process for the design, build and delivery of features.

● Responding quickly to exhibitors, delegates and sponsors, pre-event and onsite, remaining calm under pressure.

● Management of health and safety issues and decisions; compiling a health and safety file for the events including a risk assessment and construction phase plan.

● Post show evaluation and development.

● Order all necessary exhibition and conference services including but not limited to; catering, furniture, signage, AV, IT, features, staffing, freight, registration, stand fitting, carpet, electrics, and security

● Organise exhibitors and sponsors logistics to ensure all sponsor and exhibitor packages are fulfilled as sold by the sales team.

● Actively involved on the show floor during the build-up, open days and breakdown.

• ● Contribute to elements of the pitch.

• ● Confidently participate in face-to-face presentations for new business should the need arise.